Caledon Minor Baseball Association, also known as ( CNBA ), is a not-for-profit amateur sport organization and is the Town of Caledons sport organization in baseball . In the course of providing our programs and services, Caledon Minor Baseball Association may collect and transfer to other baseball organizations Personal Information. We have prepared this policy to inform you about Caledon Minor Baseball Association's ongoing commitment to ensuring that the Personal Information obtained during the course of our activities remains accurate and confidential. Collecting, using, and disclosing personal information in an appropriate, responsible, and ethical manner is fundamental to Caledon Minor Baseball Association daily operations.
Caledon Minor Baseball Association strives to protect and respect the personal information of its customers, employees, business partners, and so on in accordance with all applicable provincial and federal laws. This policy applies to all Personal Information within Caledon Minor Baseball Association possession and control.
What is Personal Information?
We consider "Personal Information" to mean any information about an identified individual or an individual whose identity may be inferred or determined from such information, including name, date of birth, address, phone number, e-mail address, birth certificate number, etc., other than business contact information (e.g. Name, title, business address, business telephone number). This Policy does not cover aggregated data from which the identity of an individual cannot be determined. Caledon Minor Baseball Association retains the right to use aggregated data in any way that it determines appropriate.
Why Caledon Minor Baseball Association May Collect Personal Information
Caledon Minor Baseball Association collects and uses Personal Information solely for the purpose of conducting its operations and offering its programs and services to players, coaches, umpires and member associations. Caledon Minor Baseball Association hereby asserts that Personal Information will only be used for the following purposes:
The personal information we ask for will depend upon which services you may be interested in obtaining.
Caledon Minor Baseball Association will not disclose Personal Information provided to it, unless such disclosure is required in order to provide a participant or member organization with our services.
How Caledon Minor Baseball Association Collects and Uses Personal Information
Caledon Minor Baseball Association only collects, uses and discloses Personal Information for purposes that would be considered reasonable in the circumstances and only such information as is required for the purposes of providing services or information to participants, member organizations and others. We use only fair and lawful methods to collect Personal Information.
Consent to the collection occurs and is obtained when an individual signs (including electronic submission) an application or other form containing Personal Information, thereby authorizing Baseball Ontario to collect, use and disclose the individual's Personal Information for the purposes stated on the form or in the Why Baseball Ontario May Collect Personal Information section of this policy.
Where Caledon Minor Baseball Association discloses Personal Information to organizations that perform services on its behalf, we will require those service providers to use such information solely for the purposes of providing services to Baseball Ontario or the person concerned and to have appropriate safeguards in place for the protection of that Personal Information.
Where Personal Information may be subject to transfer to another organization in contemplation of a merger or reorganization of all or part of Caledon Minor Baseball Association, we will do this only if the parties have entered into an agreement under which the collection, use and disclosure of the information (including any Personal Information) is restricted to those purposes that relate to the transaction, including a determination of whether or not to proceed with the transaction, and is to be used by the parties to carry out and complete the transaction.
Please note that there are circumstances where the use and/or disclosure of Personal Information may be justified or permitted or where Caledon Minor Baseball Association is obliged to disclose information without consent. Such circumstances may include:
Where obliged or permitted to disclose information without consent, Caledon Minor Baseball Association will not disclose more information than is required.
Caledon Minor Baseball Association does not sell, trade or barter Personal Information.
Unless permitted by law, no Personal Information is collected, without first obtaining the consent of the individual concerned, for the collection, use and dissemination of that information. However, we may seek consent to use and disclose Personal Information after it has been collected in those cases where Caledon Minor Baseball Association wishes to use the information for a purpose not identified in this Policy or not previously identified or for which the individual concerned has not previously consented.
By providing Personal Information to Caledon Minor Baseball Association you agree and consent that we may collect, use and disclose your Personal Information in accordance with this Policy. In addition, where appropriate, additional authorizations or consents may be obtained from time to time.
In most cases and subject to legal and contractual restrictions, you are free to refuse or withdraw your consent at any time upon reasonable, advance notice. It should be noted that in certain circumstances, certain services can only be offered if you provide Personal Information to Caledon Minor Baseball Association. Consequently, if you choose not provide us with any required Personal Information, we may not be able to offer you the services requested. We will inform you of the consequences of the withdrawal of consent.
The Accuracy and Retention of Personal Information
Caledon Minor Baseball Association endeavours to ensure that any Personal Information provided and in its possession is as accurate, current and complete as possible for the purposes for which we use that information. If we become aware that Personal Information is inaccurate, incomplete or out of date, Caledon Minor Baseball Association will revise the Personal Information and, if necessary, use its best efforts to inform third parties which were provided with inaccurate information so that those third parties may also correct their records.
We keep your Personal Information only as long as it is required for the reasons it was collected. The length of time we retain information varies, depending on the service and the nature of the information. This period may extend beyond the end of a person's relationship with us, but it will be only for so long as it is necessary for us to have sufficient information to respond to any issues that may arise at a later date.
When your Personal Information is no longer required for Caledon Minor Baseball Association purposes, we have procedures to destroy, delete, erase or convert it into an anonymous form.
Protection of Personal Information
Caledon Minor Baseball Association endeavours to maintain appropriate physical, procedural and technical security with respect to its offices and information storage facilities so as to prevent any loss, misuse, unauthorized access, disclosure, or modification of Personal Information. This also applies to our disposal or destruction of Personal Information.
Caledon Minor Baseball Association further protects Personal Information by restricting access to it to those employees and volunteers that the management of Caledon Minor Baseball Association has determined need to know that information in order that we may provide our products or services or information.
If any employee or volunteer of Caledon Minor Baseball Association misuses Personal Information, this will be considered as a serious offence for which disciplinary action may be taken, up to and including termination of employment or involvement. If any individual or organization misuses Personal Information that has been disclosed by Caledon Minor Baseball Association— for the purpose of providing services to or for Caledon Minor Baseball Association— this will be considered a serious issue for which action may be taken, up to and including termination of any agreement between Caledon Minor Baseball Association and that individual or organization.
Access to Your Personal Information
Caledon Minor Baseball Association permits the reasonable right of access and review of Personal Information held by us about an individual and will endeavour to provide the information in question within a reasonable time, generally no later than 30 days following the request. To guard against fraudulent requests for access, we may require sufficient information to allow us to confirm that the person making the request is authorized to do so before granting access or making corrections.
We will provide information from our records in a form that is easy to understand. Caledon Minor Baseball Association reserves the right not to change any Personal Information but will append any alternative text the individual concerned believes to be appropriate.
Caledon Minor Baseball Association reserves the right to decline to provide access to Personal Information where the information requested:
Where information will not or cannot be disclosed, the individual making the request will be provided with the reasons for non-disclosure.
Caledon Minor Baseball Association will not charge you for verifying or correcting your information, however, to the extent permitted by applicable law, there may be a minimal charge imposed if you need a copy of the records.
Our web servers track general information about visitors such as their domain name, time of visit and which pages are being accessed. This information is used internally, only in aggregate form, to better serve visitors by helping us:
We do not share Personal Information obtained through cookies with any third parties.
Resolving Your Privacy Concerns
In the event of questions about: (i) access to your Personal Information; (ii) our collection, use, management or disclosure of Personal Information; or (iii) this Policy; please contact Caledon Minor Baseball Association privacy officer by sending an e-mail to the president. Caledon Minor Baseball Association will investigate all complaints and if a complaint is justified, we will take all reasonable steps to resolve the issue.
Caledon Minor Baseball Assocation
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